Balancing Study Breaks and Work Permit Eligibility for International Students

 

How Students Can Take Breaks Without Jeopardizing Their Work Permit Eligibility

While students are generally required to maintain full-time status during their studies to remain eligible for a work permit, Immigration, Refugees and Citizenship Canada (IRCC) allows certain exceptions under specific conditions.

Exceptions Include:

1. Scheduled Breaks: If a student was not full-time during a scheduled break, such as a summer vacation.
2. COVID-19 Impact: If a student had to switch to part-time study or stop studying altogether between March 2020 and the fall semester of that year due to COVID-19 complications.
3. Final Semester: If a student was not full-time during their final semester.
4. Authorized Leave: If a student took an authorized leave of absence for less than 150 days.

Authorized Leave of Absence

Students can apply for an authorized leave of absence if they need to take a break during their study period. This involves obtaining a document from their Designated Learning Institution (DLI) that justifies the need for the leave and confirms the school’s approval. Only DLIs can accept and house international students in Canada.

Common Reasons for Authorized Leave:

• Medical illness or injury
• Pregnancy or parental leave
• Family emergencies
• Mandatory military service
• Change of program at the same school
• Suspension from school

How to Request an Authorized Leave of Absence Letter from Your School

Requesting an authorized leave of absence from your school involves several steps and varies slightly depending on the institution. However, most schools follow a similar process to ensure that students have a legitimate reason for pausing their studies. Here is a detailed guide on how to request an authorized leave of absence letter from your school, including necessary documents and resources available for international students.

Steps to Request an Authorized Leave of Absence Letter

1. Submit a Request Form: The first step is to fill out and submit a request form for an authorized leave of absence. This form is typically available through your school's registrar or student services office. The form will require you to provide details about your request, such as the reason for the leave and the duration.

2. Provide Supporting Documentation: Along with the request form, you may need to submit supporting documentation to verify your need for a leave of absence. This could include medical certificates, letters from healthcare providers, or other relevant documents that justify your request.

3. Submit Immigration and Travel Documents: Schools often require students to provide copies of their immigration and travel documents. These documents help the school verify your current status and ensure compliance with immigration regulations. The required documents may include:

   • A copy of your study permit
   • A copy of your student visa or electronic travel authorization (eTA)
   • A copy of your passport

4. Consult with Immigration Experts: Many schools have immigration experts or international education hubs where students can seek advice and assistance. These resources can provide valuable guidance on the process and help you navigate any complexities related to your specific situation.

Dedicated Authorized Leave of Absence Letters from Popular DLIs

Here are the authorized leave of absence letter processes for some of Canada’s most popular Designated Learning Institutions (DLIs):

1. The University of Toronto: At the University of Toronto, students can contact the Centre for International Experience for guidance on requesting an authorized leave. The process typically involves meeting with an international student advisor and submitting the necessary forms and documentation.

2. Waterloo University: Waterloo University provides support through its Student Success Office. International students can schedule an appointment with an immigration consultant to discuss their situation and obtain the required forms for an authorized leave of absence.

3. McGill University: McGill University’s International Student Services offers assistance with leave of absence requests. Students can access resources and schedule consultations with advisors to ensure they meet all requirements and submit the appropriate documentation.

4. The University of British Columbia (UBC): UBC has a comprehensive support system for international students. The International Student Advising office helps students understand the leave of absence process, provides necessary forms, and ensures all immigration documents are in order.

5. Queen’s University: At Queen’s University, the International Centre is the primary resource for students seeking an authorized leave of absence. Advisors can guide students through the process, help with form submissions, and provide information on maintaining their immigration status during the leave.

Requesting an authorized leave of absence requires careful preparation and attention to detail. By following your school's process, providing the necessary documentation, and consulting with immigration experts, you can ensure that your request is handled smoothly and efficiently. Remember to check with your specific institution for any unique requirements or additional steps that may be involved. Taking advantage of the resources and support available at your school will help you navigate this process and maintain your student status without compromising your educational and immigration goals.